Compare · checked 2 Nov 2026
AI meeting notetakers compared
The AI that records, transcribes and summarises meetings: where each works, how people in the meeting are told, what happens to the recording and what it costs.
Facts come from each company's own pages, with the date we checked. We don't rank them, and we don't claim to have tested them. Recording a meeting can need everyone's consent where you live: check the law and your organisation's policy first.
Side by side
| FathomFathom | Fireflies.aiFireflies.ai | GoogleGoogle Meet with Gemini ("Take notes for me") | GranolaGranola | MicrosoftMicrosoft Teams with Copilot (intelligent recap) | Otter.aiOtter.ai | ZoomZoom Workplace AI (formerly Zoom AI Companion) | |
|---|---|---|---|---|---|---|---|
| Status | Generally available; Fathom 3.0 bot-free capture is in beta, Mac first, with Windows described as on the way. source ↗ | Generally available; Free, Pro, Business and Enterprise plans listed. source ↗ | Available in Google Meet; organiser needs an eligible Workspace edition or Google AI plan. source ↗ | Generally available on desktop, iOS, Android and Apple Watch; Basic, Business and Enterprise plans. source ↗ | Generally available for Teams meetings, calls and events; audio recap and multilingual recap in public preview. source ↗ | Generally available; Basic (free), Pro, Business and Enterprise plans. source ↗ | AI Companion brand retired June 2026; features now built into Zoom Workplace under functional names; ZoomMate is a new add-on. source ↗ |
| Who can use it | Free plan for individuals, plus Premium, Team and Business (two-user minimum for Team and Business) and Enterprise. source ↗ | Free plan plus paid Pro, Business and Enterprise; paid plans charged per seat, every workspace teammate counting as a seat. source ↗ | Eligible Google Workspace editions or Google AI plans; the meeting organiser must hold the edition. Not on Business Starter. source ↗ | Individuals on free Basic; teams on Business; organisations on Enterprise with workspace-wide controls. source ↗ | Users with a Microsoft 365 plan including Teams plus a Teams Premium or Microsoft Copilot licence; audio recap needs Copilot. source ↗ | Individuals on free Basic and Pro; teams on Business; organisations on Enterprise. source ↗ | Meeting summary: Zoom Workplace Pro, Pro Plus, Business, Business Plus, Enterprise, Enterprise Plus or Enterprise Bundle accounts. source ↗ |
| Price | Per user per month: Premium $20 monthly or $16 annual; Team $19 or $15; Business $34 or $25; Enterprise via sales. source ↗ | Per seat per month: Pro $10 annual or $18 monthly; Business $19 or $29; Enterprise $39, annual only. AI credits charged per request. source ↗ | Included from Business Standard up (A$19.80 per user per month on annual plan, as shown in Australia); not in Starter. source ↗ | Per user per month: Basic $0, Business $14, Enterprise $35. No annual price listed. source ↗ | Paid add-on. Copilot Business: $18 per user per month annual (promotion, normally $21) or $25.20 monthly. Teams licence required. source ↗ | Per user per month: Pro $8.49 monthly or $4.17 annual (shown as discounts, footnote not shown); Business $24 or $19.99; Enterprise by demo. source ↗ | Core AI features included with eligible paid plans; ZoomMate costs $20 per user per month monthly or $16.67 annual. source ↗ |
| Works in | Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person meetings through the Fathom iOS app. source ↗ | Zoom, Google Meet, Microsoft Teams and 10+ other platforms; Chrome extension records without the bot. source ↗ | Google Meet on computer, Android, iPhone and iPad, and Meet hardware; also usable for in-person meetings through Meet. source ↗ | Desktop app works with any meeting platform; mobile app designed for in-person meetings. No bot added to calls. source ↗ | Microsoft Teams meetings, events and calls (PSTN, 1:1 and group) on Windows, Mac, mobile and web. source ↗ | Zoom, Microsoft Teams and Google Meet, plus in-app recording; joins from a connected Google or Microsoft calendar. source ↗ | My Notes covers Zoom Meetings, third-party meetings such as Microsoft Teams or Google Meet, and in-person discussions. source ↗ |
| What it can do | Transcript, AI summary, action items, Ask Fathom questions with cited answers, and sync to HubSpot, Salesforce, Slack, Asana, Notion and Zapier. source ↗ | Transcripts and summaries, AskFred questions, AI Soundbites, and connections to 50+ apps including CRMs, project tools and dialers. source ↗ | Quick notes and full notes with summary, decisions, action items and details; optional screenshots; organiser emailed summary and next steps. source ↗ | AI notes and transcripts; Slack on Basic; Business adds Notion, HubSpot, Attio, Affinity, Zapier, MCP and API; Enterprise adds Salesforce. source ↗ | AI meeting notes, recommended tasks, mention and speaker timelines, chapters, audio and video recaps; recap shareable via Outlook. source ↗ | Live transcript, summaries, action items, slide capture, AI Chat across meetings; Salesforce, HubSpot and Zapier on Pro and above. source ↗ | Meeting summaries, in-meeting questions, My Notes transcripts and notes; third-party app follow-ups such as CRM updates need ZoomMate. source ↗ |
| How people are told | Bot mode: notetaker joins the call. Admins can enforce an automatic chat message in bot-free meetings; consent emails can go to external attendees. source ↗ | Bot joins as participant; admins can send automatic recording notifications; one opt-out stops it joining. Desktop mode: chat message, audio consent message, camera watermark. source ↗ | Meet tells all participants notes are being taken and shows a pencil icon; admins can require explicit consent. source ↗ | When enabled, a camera watermark and automatic meeting-chat message visible to everyone; set per user or across a workspace. source ↗ | Recap relies on transcription; all participants see a notification that the meeting is being transcribed. source ↗ | Otter says users must comply with local law, always ask for consent and indicate when they are recording. source ↗ | My Notes in Zoom shows a banner and transcription indicator; third-party meetings get no Zoom-native indicator, only a user reminder. source ↗ |
| Your meetings and training | Uses de-identified customer data to improve its own models by default; users or Team admins can opt out. Backups cleared 7 days after account deletion. source ↗ | States customer data is never used to train AI models, internally or externally; vendors use zero data retention; automatic deletion can be set. source ↗ | Content not human reviewed or used for model training outside your domain without permission. Notes saved in organiser's Drive. source ↗ | Trains on anonymised data by default (off for Enterprise); opt-out in settings. No meeting audio kept; transcripts stored indefinitely unless deleted. source ↗ | Customer data not logged or used for AI model training; recap features follow the meeting recording retention policy. source ↗ | Privacy policy: trains its own AI on de-identified recordings and transcripts; no opt-out described; kept as long as necessary. source ↗ | Does not use audio, video, chat or other communications content to train Zoom's or third-party AI models. source ↗ |
| Languages | Transcripts in 38 languages; translated summaries for English, French, German, Italian, Dutch, Portuguese and Spanish on Premium and Team. source ↗ | Transcription and summaries in 100+ languages; multi-language mode (beta) handles 60+ languages in one conversation. source ↗ | English, French, German, Italian, Japanese, Korean, Portuguese and Spanish; one language per meeting. source ↗ | 31 languages on desktop (macOS and Windows) and 17 on mobile (iOS and Android). source ↗ | Copilot in Teams: English, Spanish, Japanese, French, German, Portuguese, Italian and Simplified Chinese. source ↗ | English, Spanish, French, German, Japanese and Chinese. source ↗ | Meeting summary in 33 languages, including English, Arabic, Chinese, Hindi, Japanese and Spanish. source ↗ |
| Limits | Free: unlimited recordings and transcripts; advanced AI summaries on the first 5 calls a month; no AI action items. source ↗ | Storage: Free 400 minutes, Pro 8,000 minutes, Business and Enterprise unlimited. Total stored minutes, not per month. source ↗ | Recommended for meetings of 15 minutes up to 8 hours; mixed-language meetings not supported. source ↗ | Basic plan keeps 30 days of meeting history; Business and Enterprise unlimited. source ↗ | Copilot answers may be limited or slower in meetings over about 2 hours; cannot summarise images, Loop components or shared files. source ↗ | Free: 300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports, 20 AI chat queries. source ↗ | Free Basic: meeting summaries for 3 hosted meetings a month and My Notes 3 uses a month. source ↗ |
Scroll sideways on small screens. Every fact links to the company page that states it.
Each one in detail
Fathom
AI notetaker that records Zoom, Google Meet, Teams and Slack huddle calls, by bot or bot-free capture, and writes transcripts, summaries and action items.
- Status
- Generally available; Fathom 3.0 bot-free capture is in beta, Mac first, with Windows described as on the way. source ↗
- Who can use it
- Free plan for individuals, plus Premium, Team and Business (two-user minimum for Team and Business) and Enterprise. source ↗
- Price
- Per user per month: Premium $20 monthly or $16 annual; Team $19 or $15; Business $34 or $25; Enterprise via sales. source ↗
- Works in
- Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person meetings through the Fathom iOS app. source ↗
- What it can do
- Transcript, AI summary, action items, Ask Fathom questions with cited answers, and sync to HubSpot, Salesforce, Slack, Asana, Notion and Zapier. source ↗
- How people are told
- Bot mode: notetaker joins the call. Admins can enforce an automatic chat message in bot-free meetings; consent emails can go to external attendees. source ↗
- Your meetings and training
- Uses de-identified customer data to improve its own models by default; users or Team admins can opt out. Backups cleared 7 days after account deletion. source ↗
- Languages
- Transcripts in 38 languages; translated summaries for English, French, German, Italian, Dutch, Portuguese and Spanish on Premium and Team. source ↗
- Limits
- Free: unlimited recordings and transcripts; advanced AI summaries on the first 5 calls a month; no AI action items. source ↗
Fireflies.ai
AI notetaker that joins Zoom, Google Meet, Teams and other calls as a bot, or records via desktop app or Chrome extension, then transcribes and summarises.
- Status
- Generally available; Free, Pro, Business and Enterprise plans listed. source ↗
- Who can use it
- Free plan plus paid Pro, Business and Enterprise; paid plans charged per seat, every workspace teammate counting as a seat. source ↗
- Price
- Per seat per month: Pro $10 annual or $18 monthly; Business $19 or $29; Enterprise $39, annual only. AI credits charged per request. source ↗
- Works in
- Zoom, Google Meet, Microsoft Teams and 10+ other platforms; Chrome extension records without the bot. source ↗
- What it can do
- Transcripts and summaries, AskFred questions, AI Soundbites, and connections to 50+ apps including CRMs, project tools and dialers. source ↗
- How people are told
- Bot joins as participant; admins can send automatic recording notifications; one opt-out stops it joining. Desktop mode: chat message, audio consent message, camera watermark. source ↗
- Your meetings and training
- States customer data is never used to train AI models, internally or externally; vendors use zero data retention; automatic deletion can be set. source ↗
- Languages
- Transcription and summaries in 100+ languages; multi-language mode (beta) handles 60+ languages in one conversation. source ↗
- Limits
- Storage: Free 400 minutes, Pro 8,000 minutes, Business and Enterprise unlimited. Total stored minutes, not per month. source ↗
Google Meet with Gemini ("Take notes for me")
Gemini feature in Google Meet that writes meeting notes into a Google Doc in the organiser's Drive, with short and full notes, decisions and action items.
- Status
- Available in Google Meet; organiser needs an eligible Workspace edition or Google AI plan. source ↗
- Who can use it
- Eligible Google Workspace editions or Google AI plans; the meeting organiser must hold the edition. Not on Business Starter. source ↗
- Price
- Included from Business Standard up (A$19.80 per user per month on annual plan, as shown in Australia); not in Starter. source ↗
- Works in
- Google Meet on computer, Android, iPhone and iPad, and Meet hardware; also usable for in-person meetings through Meet. source ↗
- What it can do
- Quick notes and full notes with summary, decisions, action items and details; optional screenshots; organiser emailed summary and next steps. source ↗
- How people are told
- Meet tells all participants notes are being taken and shows a pencil icon; admins can require explicit consent. source ↗
- Your meetings and training
- Content not human reviewed or used for model training outside your domain without permission. Notes saved in organiser's Drive. source ↗
- Languages
- English, French, German, Italian, Japanese, Korean, Portuguese and Spanish; one language per meeting. source ↗
- Limits
- Recommended for meetings of 15 minutes up to 8 hours; mixed-language meetings not supported. source ↗
Granola
Desktop and mobile notetaker that captures device audio without a bot joining the call and turns it into AI-enhanced notes.
- Status
- Generally available on desktop, iOS, Android and Apple Watch; Basic, Business and Enterprise plans. source ↗
- Who can use it
- Individuals on free Basic; teams on Business; organisations on Enterprise with workspace-wide controls. source ↗
- Price
- Per user per month: Basic $0, Business $14, Enterprise $35. No annual price listed. source ↗
- Works in
- Desktop app works with any meeting platform; mobile app designed for in-person meetings. No bot added to calls. source ↗
- What it can do
- AI notes and transcripts; Slack on Basic; Business adds Notion, HubSpot, Attio, Affinity, Zapier, MCP and API; Enterprise adds Salesforce. source ↗
- How people are told
- When enabled, a camera watermark and automatic meeting-chat message visible to everyone; set per user or across a workspace. source ↗
- Your meetings and training
- Trains on anonymised data by default (off for Enterprise); opt-out in settings. No meeting audio kept; transcripts stored indefinitely unless deleted. source ↗
- Languages
- 31 languages on desktop (macOS and Windows) and 17 on mobile (iOS and Android). source ↗
- Limits
- Basic plan keeps 30 days of meeting history; Business and Enterprise unlimited. source ↗
Microsoft Teams with Copilot (intelligent recap)
AI notes, suggested tasks, chapters and Copilot questions for Teams meetings, calls and events, built from the meeting transcript.
- Status
- Generally available for Teams meetings, calls and events; audio recap and multilingual recap in public preview. source ↗
- Who can use it
- Users with a Microsoft 365 plan including Teams plus a Teams Premium or Microsoft Copilot licence; audio recap needs Copilot. source ↗
- Price
- Paid add-on. Copilot Business: $18 per user per month annual (promotion, normally $21) or $25.20 monthly. Teams licence required. source ↗
- Works in
- Microsoft Teams meetings, events and calls (PSTN, 1:1 and group) on Windows, Mac, mobile and web. source ↗
- What it can do
- AI meeting notes, recommended tasks, mention and speaker timelines, chapters, audio and video recaps; recap shareable via Outlook. source ↗
- How people are told
- Recap relies on transcription; all participants see a notification that the meeting is being transcribed. source ↗
- Your meetings and training
- Customer data not logged or used for AI model training; recap features follow the meeting recording retention policy. source ↗
- Languages
- Copilot in Teams: English, Spanish, Japanese, French, German, Portuguese, Italian and Simplified Chinese. source ↗
- Limits
- Copilot answers may be limited or slower in meetings over about 2 hours; cannot summarise images, Loop components or shared files. source ↗
Otter.ai
AI notetaker that auto-joins Zoom, Teams and Google Meet calls from your calendar, transcribing live and producing summaries, action items and AI chat.
- Status
- Generally available; Basic (free), Pro, Business and Enterprise plans. source ↗
- Who can use it
- Individuals on free Basic and Pro; teams on Business; organisations on Enterprise. source ↗
- Price
- Per user per month: Pro $8.49 monthly or $4.17 annual (shown as discounts, footnote not shown); Business $24 or $19.99; Enterprise by demo. source ↗
- Works in
- Zoom, Microsoft Teams and Google Meet, plus in-app recording; joins from a connected Google or Microsoft calendar. source ↗
- What it can do
- Live transcript, summaries, action items, slide capture, AI Chat across meetings; Salesforce, HubSpot and Zapier on Pro and above. source ↗
- How people are told
- Otter says users must comply with local law, always ask for consent and indicate when they are recording. source ↗
- Your meetings and training
- Privacy policy: trains its own AI on de-identified recordings and transcripts; no opt-out described; kept as long as necessary. source ↗
- Languages
- English, Spanish, French, German, Japanese and Chinese. source ↗
- Limits
- Free: 300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports, 20 AI chat queries. source ↗
Zoom Workplace AI (formerly Zoom AI Companion)
Meeting summaries, transcription and My Notes AI note-taking built into Zoom Workplace, with ZoomMate as a paid agentic add-on.
- Status
- AI Companion brand retired June 2026; features now built into Zoom Workplace under functional names; ZoomMate is a new add-on. source ↗
- Who can use it
- Meeting summary: Zoom Workplace Pro, Pro Plus, Business, Business Plus, Enterprise, Enterprise Plus or Enterprise Bundle accounts. source ↗
- Price
- Core AI features included with eligible paid plans; ZoomMate costs $20 per user per month monthly or $16.67 annual. source ↗
- Works in
- My Notes covers Zoom Meetings, third-party meetings such as Microsoft Teams or Google Meet, and in-person discussions. source ↗
- What it can do
- Meeting summaries, in-meeting questions, My Notes transcripts and notes; third-party app follow-ups such as CRM updates need ZoomMate. source ↗
- How people are told
- My Notes in Zoom shows a banner and transcription indicator; third-party meetings get no Zoom-native indicator, only a user reminder. source ↗
- Your meetings and training
- Does not use audio, video, chat or other communications content to train Zoom's or third-party AI models. source ↗
- Languages
- Meeting summary in 33 languages, including English, Arabic, Chinese, Hindi, Japanese and Spanish. source ↗
- Limits
- Free Basic: meeting summaries for 3 hosted meetings a month and My Notes 3 uses a month. source ↗
How we compare
Editorial standards →- The companies' own wordsEach fact comes from the company's product, pricing, help or release-notes pages, checked on 2 Nov 2026. What a company doesn't state, we mark as not stated.
- Same rows for everyoneProducts are in alphabetical order by company, with the same questions answered for each. Nobody pays to be listed.
- Facts, not a verdictThis page says what each product is and does. Whether it helps your work is a question for evidence and for your own pilot.
Products change fast: check the release notes before you decide. Want to learn first? Free courses. Disclosure: AI Adoption uses AI tools in its research and editorial work, including Claude from Anthropic. No company has any say in this page.